Coordinator & Parish Resources

Please click on the link below for a simple summary of instructions on:

HOW TO START EUCHARISTIC ADORATION

Your Adoration Invitation Sign-Up Weekend/mission includes having a Sign-Up appeal and instructions given by clergy or laity at all weekend Masses.  When the regular Sunday homily is provided by parish clergy, a Eucharistic Sign-Up testimony/appeal and instructions can be given by laity. This is followed by a coordinators’ organizational training meeting, usually on the Sunday, Monday or another evening right after the weekend.  After the pastor sees the results (i.e. 500 parishioners committing to a weekly hour) he makes the final decision on the weekly schedule of hours for the adoration program at his parish.

KEY DOCUMENTS to organize your Adoration Invitation Sign-Up weekend:

https://mostholyeucharist.com/coordinator-resources/

These Key Documents include:

The Invitation to a Weekly Holy Hour to be handed out with pencils, completed and collected at every Adoration Invitation Sign-Up weekend Mass:

Invitation to Perpetual Eucharistic Adoration

Here is another editable version of an Invitation that can be personalized and used for boosters.  You can remove the last line if you want:

Invitation to Perpetual Adoration (editable version for personalizing)

Or there is another version in French on our French website and in Spanish at the link below.

ADVANCE PREPARATIONS:

For parishes that schedule a Sign-Up weekend, other helpful information can be sent directly to the pastor or the pastor’s appointed contact person. A few things need to be confirmed as outlined in the following advance preparation instructions.

Please do the following prior to your Sign-Up weekend:

Preparing for your Perpetual Adoration Sign-Up Weekend

Parish Bulletin Announcement:

Please use or more one of the following sample parish bulletin announcements for 1-2 weeks before the Sign-Up Weekend. It is best to include the notice and details about the coordinators organizational meeting please:

Bulletin Announcement Before Sign-Up

DIY sample Parish Bulletin Announcement

or

http://www.therealpresence.org/eucharst/manual/section1/sec1_14b.pdf

Bulletin Inserts:

Print and insert copies of some of the following documents (or you can select and substitute others from our “Extra Parish & Coordinator Resources” section listed the main menu on our website) into parish bulletins for 3-4 or more weeks prior to your Sign-Up weekend:

What is Adoration:

https://mostholyeucharist.files.wordpress.com/2016/11/what_is_adoration.pdf

Standing Guard:  https://mostholyeucharist.files.wordpress.com/2016/11/perpetual_eucharistic_adoration_standing_guard.pdf

A Call to Holiness:  https://mostholyeucharist.files.wordpress.com/2016/11/a_call_to_holiness.pdf

Sample Prayer of Consecration to Our Lady of the Blessed Sacrament (to pray as a parish prior to the weekend):  https://mostholyeucharist.files.wordpress.com/2017/02/consecration-prayer-to-our-lady-of-the-blessed-sacrament.pdf/

Or permission is granted to print and use any of the resources in the Real Presence Manual such as:

The Eucharist and Sanctity: I Believe http://www.therealpresence.org/eucharst/manual/section3/sec3_33.pdf

The Eucharist and Sanctity: What Do We Believe?http://www.therealpresence.org/eucharst/manual/section3/sec3_34.pdf

The Eucharist and Sanctity: Why Do We Believe?http://www.therealpresence.org/eucharst/manual/section3/sec3_35.pdf

The Eucharist and Sanctity: How to Believe http://www.therealpresence.org/eucharst/manual/section3/sec3_36.pdf

If any of these are not used as bulletin inserts, they could be used as homiletics.

This is good insert for an adoration booster/renewal weekend:

The Value of Sacrifice

MORE COMPREHENSIVE PRE-EVANGELIZATION & CATECHESIS:

In order for your Sign-Up to be most successful, some pre-evangelization is vital.  If the parishioners are inspired, they will be ready and want to spend time with Jesus. Parishioners and potential adorers need reminding, instruction and catechesis.  Their faith in the Eucharist can grow and be sustained by evangelization and preaching on the Eucharist, the value of adoration, reasons for adoration, prayer etc.

The more your parishioners know and love God, the more they will want to spend time with their Best Friend, Jesus when they are invited to take a weekly holy hour.

Preaching and Catechesis:

In addition to the above bulletin inserts, prior to the weekend, parish clergy could begin to preach on the Eucharist and adoration for 1-4 weeks.  Here are sample homiletics:

What is the Eucharist & What is Eucharistic Adoration?

What is Perpetual Adoration?

Reasons for Wanting to Spend An Hour with Jesus in the Blessed Sacrament

Note: The above homiletic could be for one homily or two homilies – one on “The Twelve Reasons from the Teachings of the Church for wanting to spend an hour with Jesus in the Blessed Sacrament” and a second homily on “The Twelve Biblical Reasons for wanting to spend an hour with Jesus in the Blessed Sacrament”.

How to Make a Holy Hour flyer

Eucharist – Sacrament to be Adored, St. Pope John Paul II

If  not used as homiletics, these could be considered for bulletin inserts.

Some Holy Hours including a reflection could be offered prior to the weekend as part of your pre-evangelization and adorer formation.

PROMOTION

If you receive permission to use flyers to invite and promote your adoration program to neighbouring parishes before or after your weekend, here are a few samples that you can personalize with your parish contact information:

Promo EAC – 12 Reasons flyer

Promo – 2 page folded – Come let us adore Him

Promo -Monstrance flyer

Promo – The Importance of A Specific Hour flyer

You could start to promote adoration on your parish website, for example, adding a big Monstrance to your main page shows that this is important and a priority. You could add “Perpetual Eucharistic Adoration Invitation Sign-Up Weekend” into your upcoming events or calendar of events page.  Eventually, you can add more information about adoration, an Online sign-up or contact, and a photo of your chapel.

SIGN-UP WEEKEND APPEAL & SIGN-UP INSTRUCTIONS:

At all weekend Masses an Adoration Invitation/ Sign-Up appeal is given with sign-up instructions at all weekend Masses by clergy or laity. Samples can be provided in advance and some are included with the ushers/volunteers instructions on this website under Extra Resources in the main menu.

COORDINATORS ORGANIZATIONAL MEETING

If you schedule us to help with your Sign-Up weekend, we lead your important coordinators organizational meeting.  Arrangements can sometimes be made for us to  lead your meeting via Skype.   If you want to lead it yourself, you can contact us for more information.

In advance of the sign-up weekend, please reserve the parish hall or a meeting room in the parish (with Wifi Internet access if possible please) for the Coordinators Organizational Meeting,  right after your Sign-Up weekend, usually on the Sunday or Monday evening at 7pm.

Everyone who  has been pre-selected  by the pastor and those who note on the Invitation that they would like to help coordinate the adoration will be invited to this meeting. They can be invited in the sign-up homily or testimony, in an advance bulletin announcement and with a reminder call by phone on Sunday afternoon. There could be around 24-30 people at this meeting.  If fewer than that checked off on the Invitation that they would like to be coordinators, then when the Division Leaders make their calls to schedule the adorers, the adorers can be asked if they would like or be willing to join your coordinating team to be an Hourly Captain.

The completed Invitations from the weekend Masses are brought to the meeting, already sorted into the five specified time divisions:  Morning, Afternoon, Evening, Night, and Unspecified. A report of the sign-up results is given, encouragement and team building is provided, roles are explained and accepted, and training is given to the Hourly Captains, Division Leaders, and Head Coordinator(s).

Coordinator Attendance Sign-In sheet & Adorer List from Sign-Up:

This is an Excel document, so it can’t be posted here. We bring this or can email it to you.

This helps the coordinating team to build their final database.  If there was time to prepare it, as a back up, a typed list of all those that signed up may be made provided at the meeting or will be prepared afterwards.  As noted above, the head coordinator and division leaders are also given the copies of the Invitations in their time frames.

Those who volunteered to help coordinate the adoration but cannot make it to the meeting should be sent their information by the head coordinator.

A few handouts will be made in advance and given at this meeting:

1.) Organizational Meeting Folder (30 copies, double sided is fine, stapled together):

https://mostholyeucharist.files.wordpress.com/2016/11/organizational_meeting_folders.pdf

This folder includes:  Commitment to PEA, PEA Organizational Chart, Instructions for Organizing PEA, Filling out the Schedules, Role of the Hourly Captain, Adorer’s Practical Tips, Graces and Blessings of PEA, Hourly Captains Weekly Chart, List of Hourly Captains.

Note: Over the weeks right after this first meeting, once they have made their callbacks and set the adoration schedule, the head coordinator/division leaders will need to make 24 different copies of Hourly Captains Weekly Chart on page 14. Then 1 will be given to each of the 24 Hourly Captains listing their adorers scheduled for each day of the week. The adorers in each hourly captain’s team will also each need to have this information in case they need to trade their hour with another adorer one week.

We bring at least 4 pencils to the meeting, for the four time divisions, so that all can sign up to be one of the 24 Hourly Captains. Those who signed up to help coordinate and cannot attend this meeting will be assigned by the Head Coordinator to be Hourly Captains for the remaining hours.

2.)  Division Leader Schedules (1-2 copies)

Four Division Leader Schedules (Morning, Afternoon, Evening, Night) in Word – can be completed on a computer or by hand:

Print this pdf at around 90% to get it to fit onto one 8.5 x 11″ page:

https://mostholyeucharist.files.wordpress.com/2016/11/organizational_meeting_schedulesheets.pdf

Note:  The four Division Leaders fill this in when they make the calls to schedule adorers. When calling, they can (and if adorers are lacking they should) ask the adorers if they would be willing to take more than one hour. The Division Leaders and the Head Coordinator should meet together again once their initial call backs are made. At that time, if they have not already done so, they may call adorers who did not specify a time division on the Invitation.

Once the Hourly Captains select their hour and receive their training (page 2/3, 7/8), they are free to leave the first organizational meeting early.

3.)  Information for Hourly Captains to provide to each of their adorers before the adoration starts:

This is the information noted as “Information Dissemination” on page 5 of the organizational meeting folder.  This will be customized by the head coordinator and division leaders once the schedule, start-up date and other details have been established.

In case this information needs to be given over the phone for those that can’t attend the start up meeting, 1 copy of a sample script can be provided or emailed to the head coordinator:

Information to give each adorer before adoration start up date

Please let us know if you would like to editable document in Word format emailed.

START-UP MEETING SHORTLY BEFORE THE ADORATION BEGINS:

Before the adoration start date, it is preferable to hold a meeting inviting all adorers that signed up and are scheduled for adoration to meet their coordinating team, Hourly Captains and other adorers in person.  This builds community and strengthens the adoration program.

At this final start-up meeting before adoration begins, the leadership team will go over and every adorer (and any new adorers in future) should be given a copy of an

Adorer Information Welcome Packet

You may want to use or adapt the entire Adorer Information Packet on Section 5 of the Real Presence Manual. Scroll  down to print the individual documents on this webpage: http://www.therealpresence.org/eucharst/manual/manual.htm#files

or use the following suggestions:

1.)  Cover page: http://www.therealpresence.org/eucharst/manual/section5/sec5_53.pdf

2.)  Adorer Welcome Letter: http://www.therealpresence.org/eucharst/manual/section5/sec5_54.pdf

3.)  Role of the Hourly Captain/Adorer’s Practical Tips = page 7/8 of the organizational meeting folder at: https://mostholyeucharist.files.wordpress.com/2016/11/organizational_meeting_folders.pdf

4.)  The details outlined under “Information Dissemination” (page 5 of the organizational meeting folder) which has the same basic info as the “Info to give adorers before start date” above.

5.)  Completed Hourly Captains Weekly Chart for their hour (page 14 of organizational meeting folder) to share the team’s information in case anyone needs to make a contact to try to exchange their hour or find a substitute one week, where permissible.

6.)  If not given in advance of the weekend, for adorer formation, you could add (or place laminated copies in the chapel of) a sample guidelines on:

How to Make a Holy Hour flyer

or

How to Pray a Holy Hour

Note: You may want to remind adorers that Online and wireless devices can cause distractions, electromagnetic frequencies EMF and interrupt silence. Please be courteous.  Printed materials and books such as the Bible, Catechism of the Catholic Church or Compendium etc. can be made available in the chapel.

For adorers that cannot attend this meeting, the hourly captains should go over this information with each of their adorers over the phone and send them a printed copy of your Adorer Information Welcome Packet by regular post or email.  Sample script for phone call:

Information to give each adorer before adoration start up date

ADORER SCHEDULING SYSTEM:

For those that are interested in organizing their adoration information digitally, if you would like a complementary and user-friendly way, here are two options:

1.)  We can send a free Microsoft Excel Adorer Scheduling program for all of your adorer data by email or regular mail (since it does not seem possible to upload an Excel document onto this website). It works on personal and Mac/Apple computers. Please contact us if you would like a copy.

2.) There is another complementary Microsoft Access Adorer Scheduling and Tracking program. Please contact us if you would like a copy.

 

When Adoration starts:

1.) Place your Adorer Sign-In binder at the chapel entrance:

This can be produced using an Adorer Scheduling system, as noted above,  that we can email or provide for you.

It is not necessary, but you may want to also place the following:

2. ) Prayer Requests

https://mostholyeucharist.files.wordpress.com/2016/11/prayer_petitions_sheet1.pdf

3. ) Testimonies of Prayers  Answered:

https://mostholyeucharist.files.wordpress.com/2016/11/prayers_answered_sheet2.pdf

 

WAYS TO ATTRACTS MORE ADORERS

Here are numerous ways to draw more adorers to your adoration site:

Attracting New or More Adorers

Parish Adoration Chapel brochure:  

Here is a template to make another parish pamphlet that you can distribute to attract more adorers from your area.  You personalize this by inputting your parish chapel information and you can add your own photos.

Download Brochure Template (it is available near the bottom of this webpage):

https://mostholyeucharist.com/coordinator-resources/

 

MORE ADORER FORMATION:

Following the Sign-Up, one or two recollections with exposition of the Blessed Sacrament can be provided on two weekday evenings right after the weekend. This can be an experience of a Holy Hour before the Blessed Sacrament, some reflections on how to adore and pray and time for silence.  Many parishioners will not have spent much time in adoration and prayer, so this formation can introduce the parish to simply enjoying spending time with Jesus, where abundant Eucharistic graces will be lavished upon them and the parish.

Please see our “Extra Parish & Coordinator Resources” on the main menu of this website if you want more.  There are many extra things available there and on the Internet.  It is not necessary to read or use any or all of them. You may want to refer to them in future for more information once you start your adoration.

st-mt-2

We thank and give credit to everyone who helped prepare, share and provide the above adoration materials. We are open to suggestions for improvement. Our goal is to promote or provide effective and orthodox resources that are faithful to the authentic teachings of Jesus Christ.

For adoration starters, founders and adorers that have gone Home to God already, we give thanks and ask for your intercessory prayers, blessings and protection.

Our Lady of Perpetual Eucharistic Adoration, pray for us!